Recruit the following volunteer leadership: Event Chair Print and Promotions Chair Sponsor Chair 4. Determine if a gala is the best fundraiser for your Center. The members of this committee will make the initial decisions about your gala and will be heading their own planning committees. Ĥ Gala Timeline Nine to Twelve Months Before 1. If you have any questions or comments about this planning kit, please contact Bridget Steele in the Development Office at We wish you every success as you work to give children with dyslexia the chance to learn and reach their full potential. In addition, you will find support materials at the above link to accompany this kit, including templates to help you develop a budget, sponsor request letter and press release. Feel free to print and distribute multiple copies to your board members. This kit is available for download at fundraising.html. In this kit, we have included an event timeline, a planning guide and a committee task sheet to assist you in planning your gala. (Other kits provide materials on planning a walk, golf outing and wine tasting.) Whether you are new to the world of special events, or your board has hosted dozens of events over the years, take the time to examine this Gala Planning Kit. 1 Version 1.0 Developed for the Children s Learning Centers by:Ģ Table of Contents Introduction 3 Gala Timeline 4 Gala Planning Guide 5 Getting Started 6 Recruiting Leadership and Volunteers 6 Choosing a Location 7 Choosing a Date 7 Creating a Budget 7 Setting Fundraising Goals 8 Choosing a Theme and Format 8 Booking Entertainment 8 Creating Sponsor Packages 9 Establishing Your Menu 9 Developing a Publicity Strategy 10 Selling Sponsorships 10 Recruiting Guests 11 Event Logistics 11 Event Day Tasks 12 Post Event Wrap Up 12 Gala Committee Task Sheet 13 Additional Support Materials 14 Budget Template Printable Budget Sheet Sponsor Request Letter Template Press Release Template Alphabet Gala Logo ģ Introduction This kit is one of four signature event kits designed to take you through the process of planning and holding a special event.
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